A cover letter determines whether your resume will be downloaded or ignored. Having a general cover letter that can be modified for any particular job is advisable, read on to know more.
Career Advice & Tips: Cover Letters
General Cover Letter Any Job
It is all about the presentation, is it not? Including a cover letter as you attach the resume in the mail appears more professional and gives you a polished look. So, whether it is sending your resume to inform that you are looking out for vacant positions or enquiring about possible vacancies or applying for advertised jobs, the bottom line remains that you have to include your cover letter – you can’t really attach your resume and send a blank email to the prospective employer! Composing a cover letter also helps the potential hiring firm by making them aware of your career goals, qualifications and experience. It is always better for you to give the recruiters a brief idea about you before they go through your resume. With your crisp introduction in the form of a cover letter, the company can immediately decide if they have a position for you or not – basically, precious time saved. Read the following section to learn how you could tailor your cover letter to suit any job application!
Sample General Cover Letter
Remember, the cover letter is probably your first interaction with the potential employers. Creating a good first impression will make the road to employment, a little less rocky and a lot smoother for you.
After the salutation and the subject, include information like why you are writing, position you are applying for and source from where you learnt about the job vacancy in the first paragraph itself.
Ideally, the second paragraph should include your educational qualification. Add in your achievements and accomplishments here and give a summary for your work experience.
Write the letter with utmost confidence. The purpose is to convince the employer that you are the best candidate for the job. Focus on your strengths and try to convey, to the reader, that his/her applicant search can safely end with you. Be careful to not repeat too many points that are already mentioned in the resume that you have enclosed with the letter.
Coming to the third paragraph, express your thanks and mention a bit about how highly you think about the organisation that you are applying to. Mention the fact that additional information is included in the enclosed resume and show your enthusiasm to discuss your qualifications and abilities with them in a follow up interview. Sign off formally with a valediction.
Here is a sample of a general cover letter for you to refer when you are composing one for your own.
Your City, State, Zip Code
Your Phone Number
Subject: Your Name – Position that you are applying for!
Name of your interviewer
City, State, Zip Code
Dear Mr./Ms. Last Name:
Please review my resume for the position of (mention the position that you are applying for) at (name of the organisation). I have found out about the vacancy on an advertisement in XYZ (mention the source here). The post interests me highly and I want to apply for the same.
I have a graduate degree in (mention the degree that you have) and started my career as a (mention your previous work experience here). I have also done a certification training course in (mention the most important training which relates to the job that you are applying towards). I have X (mention the number of years experience that you have) years of experience in this industry.
With firm determination in learning and grasping the fundamentals thatcould best utilize my potential and skills, I assure you that I would be an avid learner and grasp my responsibilities speedily. Your organisation has an excellent reputation and I would like to be associated with your admirable good-will to move on ahead in life.
Enclosed along with is my resume for your kind perusal. I am lookingforward for an early and positive reply.
More in Cover Letters
» Employee Referral Cover Letter
Here's all you wanted to know about referral cover letters. Explore this piece to learn more on employee referral cover letters.
» CEO Cover Letter Examples
Applying for the position of a CEO and wondering whether the cover letter should stress on the experience or the qualifications? Here is an article giving you examples on how to write a cover letter for CEOs.
» Sample Letter To A Headhunter
Do you have any doubts when it comes to writing a letter to a headhunter? Read on further to get some useful tips and a sample letter to clear all your queries.
» Letter Of Inquiry Sample
In order to make your letter of inquiry a winner and receive interview calls, you need to follow certain techniques. This write-up guides you as to how to write a letter of inquiry.
» Paralegal Cover Letter
Here are some basic guidelines for writing a paralegal cover letter. This would help you get a perfect picture.
How to Write a Cover Letter for an Unadvertised Job
Cover Letter Sample and Writing Tips for a Job That's Not Advertised
Not all companies advertise job openings. Some companies get plenty of applicants without advertising. Other companies may not be in hiring mode but will consider applications from qualified candidates if they anticipate an opening in the near future.
Sending a resume and cover letter to an employer even though you aren't sure if there are available jobs, is a way to get your candidacy noticed. It may also get you advance considered for positions that have just opened up.
If you have skills the company is in need of, it may even get you considered for a brand new position.
When you know an employer has an opening, don't hesitate to apply. If you have a company you'd love to work for, consider taking the time to reach out and connect regardless of whether the organization is currently hiring.
Tips for Writing a Cover Letter for an Unadvertised Job
What's the best way to apply for unadvertised job openings? It depends on whether you know there is a position available, but the company hasn't listed it, or if there's a company you want to work for and you don't know if there are open jobs.
When You Know There is a Job Opening
If you know the company is hiring but hasn't advertised the position, write a traditional cover letter expressing your interest in the open position at the company. Be sure to specifically relate your qualifications to the job.
When You Don't Know if the Company is Hiring
Writing a cover letter for an unadvertised opening (also known as a cold contact cover letter or letter of interest) is a little different than writing a cover letter for a job that you know is available.
With this type of letter, you will need to make a strong pitch for yourself and how you can help the company.
Below are some tips for how to write a cover letter for an unadvertised opening.
- Mention your contacts. If you know someone at the organization, mention this at the beginning of the cover letter. Having a contact at the company is a great way to get your foot in the door, even if the company isn’t actively hiring.
- Use paper or email. You can send you letter via paper or email. Sending an old-fashioned paper letter works well for this type of letter, because it may have a better chance of being read than an email, which could be deleted without even being opened.
- Include a resume. Whether you send your cover letter via paper or email, be sure to include a copy of your resume. Make sure you tailor your resume to the company and the type of job you are looking for.
What to Include in Your Cover Letter
Below is detailed information on what to include in your cover letter, along with links to example cover letters.
Your Contact Information
City, State, Zip Code
If you can find a contact person at the company, direct your letter or email message to them. Here's how to find contacts at companies.
If you can't locate a contact person, address your letter to "Dear Hiring Manager" or leave out this section and start with the first paragraph of your letter.
Body of Cover Letter
The goal of your letter is to get noticed as a prospective employee even if the company isn't hiring immediately. Your letter should explain the reason for your interest in the organization, and identify your most relevant skills or experiences and explain why you would be an asset to the organization.
The first paragraph of your letter should include information on why you are writing. If you know someone at the company mention it now. Be specific as to why you are interested in this particular company.
The next section of your cover letter should describe what you have to offer the employer. Again, be specific as to how you can help the organization.
Conclude your cover letter by thanking the employer for considering you for employment.
Best Regards, (or choose another closing from the examples below)
Handwritten Signature (for a mailed letter)
When you are sending an email letter, be sure to include all your contact information in your signature.
Cover Letter Example for a Job That's Not Advertised
Your City, State, Zip Code
Your Phone Number
Your Email Address
City, State, Zip Code
Dear Mr./Ms. Contact,
As an Information Technology professional with high-level management experience in the IT industry, I learned that the best way to achieve success was to motivate the resources I had with well-defined objectives and empowerment.
A management belief based on integrity, quality, and service, along with a positive attitude, an aptitude for strategic thought and planning, and the ability to adapt quickly to new ideas and situations allows me to achieve consistent and significant successes in multiple industries.
My personality profile says:
- A confident, driven individual who reacts quickly to change.
- A self-starter with a strong sense of urgency who responds positively to challenge and pressure.
- A fast learner who is a practical and ingenuous problem solver.
- A fluent and articulate communicator, flexible and responsive. A self-directed, goal-oriented doer.
My former managers' say:
"…The Information Technology Analysis will serve as a guideline for making positive contributions …your management style provided a footprint for younger members of our organization… a very positive impression of the contributions you made to our business and its growth." Gregory Hines, President and CEO, Information Data Technology.
"…the most important source of growth in our data technology business …able to focus the team and manage the product to a successful introduction …due in large part to his own personal commitment ...excellent IT project management and operational management skills." Pauline Hallenback, CTO at Information Systems.
"…your strengths as a manager are many and varied …all issues are confronted in a timely manner …management by objectives comes as a second nature to you…" Jackson Brownell, Director of Operations, Denver Technologies.
ABC Company is a company that would provide me with the opportunity to put my personality, skills, and successes to work. At a personal meeting, I would like to discuss with you how I will contribute to the continued growth of your company.
Proofread Your Documents
Carefully proofread both your resume and cover letter before you send them. Here are proofreading tips for job seekers.
How to Send Your Letter
When sending your letter via email, write your letter in the email message and attach your resume to the message. In the subject line, put your name and the reason for writing (Your Name - Introduction).
How to Send Your Resume With Your Cover Letter
Here's how to send your resume with your cover letter:
Letter of Interest Samples
How to Write a Letter of Interest